What should a purchase order template include?

A complete purchase order includes a unique PO number, vendor and buyer details, itemised list with quantities and prices, tax calculation (GST), delivery terms, and payment terms. Crafex's template covers all of these.

Is a purchase order legally binding?

Once accepted by the vendor, a purchase order becomes a legally binding contract. It protects both buyer and seller by documenting price, quantity, and delivery terms upfront.

Can I add GST to my purchase order?

Yes. The Crafex purchase order generator automatically calculates GST on each line item and shows the tax breakdown in the total.

Free Template

Purchase Order Template

Download a free purchase order template with PO number, vendor details, item table, GST tax calculation and terms. Generate professional purchase orders in minutes — no signup required.

PDFA4Free Download

Create Purchase Order Template Free Download PDF

Sample preview

PO Number: PO-2026-0842
Vendor: TechSource India Pvt Ltd
PO Date: July 15, 2026
Item: Laptop stands - 25 units
Unit Price: ₹1,200
Subtotal: ₹30,000
GST (18%): ₹5,400
Total Amount: ₹35,400
Delivery Terms: Within 10 working days
Payment Terms: Net 30 days

What's included in the purchase order template

PO number
Vendor name & address
Buyer details
PO date
Item description
Quantity
Unit price
GST
Total amount
Delivery terms
Payment terms

How to use the free purchase order template

1
Choose your details
Fill in your company or employee details in the generator form — no signup needed.
2
Review the preview
Check the live preview to make sure every field looks correct.
3
Download the PDF
Download your finished document as a high-quality PDF, free with no watermarks.

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