What should a quotation template include?

A professional quotation includes a unique quote number and date, buyer details, itemised scope with quantities and unit prices, a transparent GST breakdown, validity period, and payment terms. Crafex's template covers all of these fields.

How is a quotation different from an invoice?

A quotation sets the price and terms before the buyer accepts — it is the pre-contract document. An invoice claims payment after the supply is made. Crafex offers free generators for both documents.

Is the quotation template really free?

Yes. The Crafex quotation generator is completely free with no watermarks. Customise every field online and download unlimited quotations as a PDF.

Free Template

Quotation Template

Download a free quotation template with quote number, itemised scope, unit prices, GST breakdown, validity and payment terms. Create professional business quotations online and download as PDF instantly.

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Create Quotation Template Free Download PDF

Quotation Template

Sample preview

Quote Number: QT-2026-0214
Quote Date: August 2, 2026
Bill To: Urban Desking Co.
Item: 36 ergonomic workstations
Quantity: 36 units
Unit Price: ₹6,200
Subtotal: ₹2,23,200
GST (18%): ₹40,176
Total Amount: ₹2,63,376
Validity: 30 days
Payment Terms: 50% advance, balance before delivery

What's included in the quotation template

Quote number
Quote date
Bill to
Item description
Quantity & unit
Unit price
GST
Subtotal
Total amount
Validity period
Payment terms

How to use the free quotation template

1
Choose your details
Fill in your company or employee details in the generator form — no signup needed.
2
Review the preview
Check the live preview to make sure every field looks correct.
3
Download the PDF
Download your finished document as a high-quality PDF, free with no watermarks.

Related Guides & Resources

Learn the format rules and best practices behind this template before you download.

GuideQuotation Letter Format for SuppliersQuotation letter format for Indian suppliers: what to include, validity, GST lines, and the free quotation generator. BlogHow to Create a Professional Quotation Online (Complete Guide)Create professional quotations online for free with Crafex quotation generator. Generate, customize, and download business quotes as PDF instantly.

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